Associate Editor Instructions: Difference between revisions - Compendium of Cancer Genome Aberrations

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==Introduction==

*IMPORTANT: '''On the [[~~Volunteer Assignments and Opportunities~~]] Page, Track Progress in Real Time''' of assigning author to pages (pending) and completion of pages (complete) as well as the date you reviewed the page and any notes of importance such as "non-WHO entity page" or check permissions for a figure. Open spaces in your area on this spreadsheet will alert the Editor-in-Chief to continue connecting potential authors with you.

*IMPORTANT: '''On the [[Volunteers]] Page, Track Progress in Real Time''' of assigning author to pages (pending) and completion of pages (complete) as well as the date you reviewed the page and any notes of importance such as "non-WHO entity page" or check permissions for a figure. Open spaces in your area on this spreadsheet will alert the Editor-in-Chief to continue connecting potential authors with you.

*'''Onboarding Process''':

*Authors who are interested in the area in which you're Associate Editor, will be connected with you for the following '''Onboarding Process''':

#~~New authors will complete~~ the '''[https://mms.cancergenomics.org/members/form.php?orgcode=CGC&fid=3830649 Volunteer Form]''' ~~(if you're contacted directly please inform the new volunteer to complete this form)~~.

#Ensure the new author has completed the '''[https://mms.cancergenomics.org/members/form.php?orgcode=CGC&fid=3830649 Volunteer Form]'''.

#~~The Editor-in-Chief will send~~ a ~~link~~ to the ~~'''~~[[~~Volunteer Assignments and Opportunities~~]]~~''' page for volunteers to select which content to complete (informing which Associate Editor will be involved)~~.

#Create a username and password for a new author (see section below). IMPORTANT: Add the information to the [[User Access Log]].

#~~The Editor-in-Chief will introduce by email the Associate Editor and the new author (and mentor if applicable), including standardized onboarding information such as referring~~ them to the [[Author Instructions]]~~. This email will be copied~~ to the ~~Technical Associate Editor~~, ~~triggering them~~ to ~~assign~~ CCGA ~~account credentials for~~ the ~~new author (username and password)~~.

#Refer them to the [[Author Instructions]], which contains information including links to the video tutorial, Word version of page templates, policy on figure inclusion, and how to cite CCGA pages.

#Emphasize to authors to please use the supplied tables if applicable.

#Once a page is assigned, ensure the author's name is added to the top of the page for clarity that the page is in progress.

#If the author is a trainee, ensure they are working with a mentor or perform the mentor function if you're able to do so.

#Set up a reasonable due date for the author. For example, propose 4 weeks and if author agrees, send an Outlook invite for that due date that has a one week prior reminder prior to this deadline.

*After authors indicate a page is "complete", '''~~Perform~~ Editorial Review~~'''~~:

*After authors indicate a page is "complete", perform '''Editorial Review''':

#Review the content for accuracy and appropriate completeness.

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#Ensure the authors have inserted references in the standard format using the PubMed extension.

#Ensure the under construction note at the top of the page has been removed.

#Ensure appropriate and helpful images are included. Note: [Mailto:Agiguere.hmr@ssss.gouv.qc.ca Amélie Giguère, Ph.D, FCCMG] has offered to provide images for rare chromosomal translocations in hematological malignancies and most anomalies in WHO 2017.

*Once you '''Complete Editorial Review''' and approve a page email the page:

~~#Add the editorial review completion date to the [[Volunteer Assignments and Opportunities]] page.~~

#Send an '''[Mailto:CCGA@cancergenomics.org Email]''' with the heading "Complete Page" and the page name in the text. This will alert the Editor-in-Chief and the Technical Associate Editor to perform additional tasks such as adding linking categories to the page.

~~==Technical Associate Editor-Specific Functions==~~

*As part of Onboarding, following receipt of an email notification of a competed Volunteer Form:

~~#Assess~~

#Ensure the new author has a username and password. The Technical Associate Editor will generally be assigning these credentials. (see section below). IMPORTANT: Add the information to the [[User Access Log]].

*

*Once a page has completed content, '''Add Categories and Page Citation Information''':

@@ Line 1: / Line 1: @@
 ==Introduction==
-*IMPORTANT: '''<u>On the [[Volunteer Assignments and Opportunities]] Page, Track Progress in Real Time</u>''' of assigning author to pages (pending) and completion of pages (complete) as well as the date you reviewed the page and any notes of importance such as "non-WHO entity page" or check permissions for a figure. Open spaces in your area on this spreadsheet will alert the Editor-in-Chief to continue connecting potential authors with you.
+*IMPORTANT: '''<u>On the [[Volunteers]] Page, Track Progress in Real Time</u>''' of assigning author to pages (pending) and completion of pages (complete) as well as the date you reviewed the page and any notes of importance such as "non-WHO entity page" or check permissions for a figure. Open spaces in your area on this spreadsheet will alert the Editor-in-Chief to continue connecting potential authors with you.
-*<u>'''Onboarding Process'''</u>:
+*Authors who are interested in the area in which you're Associate Editor, will be connected with you for the following <u>'''Onboarding Process'''</u>:
-#New authors will complete the '''[https://mms.cancergenomics.org/members/form.php?orgcode=CGC&fid=3830649 <u>Volunteer Form</u>]''' (if you're contacted directly please inform the new volunteer to complete this form).
+#Ensure the  new author has completed the '''[https://mms.cancergenomics.org/members/form.php?orgcode=CGC&fid=3830649 <u>Volunteer Form</u>]'''.
-#The Editor-in-Chief will send a link to the '''<u>[[Volunteer Assignments and Opportunities]]</u>''' page for volunteers to select which content to complete (informing which Associate Editor will be involved).
+#Create a username and password for a new author (see section below).  IMPORTANT: Add the information to the [[User Access Log]].
-#The Editor-in-Chief will introduce by email the Associate Editor and the new author (and mentor if applicable), including standardized onboarding information such as referring them to the [[Author Instructions]]. This email will be copied to the Technical Associate Editor, triggering them to assign CCGA account credentials for the new author (username and password).
+#Refer them to the [[Author Instructions]], which contains information including links to the video tutorial, Word version of page templates, policy on figure inclusion, and how to cite CCGA pages.
+#Emphasize to authors to please use the supplied tables if applicable.
 #Once a page is assigned, ensure the author's name is added to the top of the page for clarity that the page is in progress.
 #If the author is a trainee, ensure they are working with a mentor or perform the mentor function if you're able to do so.
 #Set up a reasonable due date for the author.  For example, propose 4 weeks and if author agrees, send an Outlook invite for that due date that has a one week prior reminder prior to this deadline.
-*After authors indicate a page is "complete", '''<u>Perform Editorial Review</u>''':
+*After authors indicate a page is "complete", perform <u>'''Editorial Review'''</u>:
 #Review the content for accuracy and appropriate completeness.
@@ Line 17: / Line 18: @@
 #Ensure the authors have inserted references in the standard format using the PubMed extension.
 #Ensure the under construction note at the top of the page has been removed.
-#Ensure appropriate and helpful images are included.  Note: [Mailto:Agiguere.hmr@ssss.gouv.qc.ca <u>Amélie Giguère, Ph.D, FCCMG</u>] has offered to provide images for rare chromosomal translocations in hematological malignancies and most anomalies in WHO 2017.
-*Once you '''<u>Complete Editorial Review</u>''' and approve a page email the page:
-#Add the editorial review completion date to the [[Volunteer Assignments and Opportunities]] page.
-#Send an '''[Mailto:CCGA@cancergenomics.org <u>Email</u>]''' with the heading "Complete Page" and the page name in the text.  This will alert the Editor-in-Chief and the Technical Associate Editor to perform additional tasks such as adding linking categories to the page.
-==Technical Associate Editor-Specific Functions==
-*As part of Onboarding, following receipt of an email notification of a competed Volunteer Form:
-#Assess
-#Ensure the new author has a username and password.  The Technical Associate Editor will generally be assigning these credentials.  (see section below).  IMPORTANT: Add the information to the [[User Access Log]].
-*
 *<u>Once a page has completed content, '''Add Categories and Page Citation Information'''</u>: