Associate Editor Instructions: Difference between revisions - Compendium of Cancer Genome Aberrations

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==Instructions==

*IMPORTANT: '''On the [[Volunteer Assignments and Opportunities]] Page, Track Progress in Real Time''' of assigning author to pages (pending) and completion of pages (complete) as well as the date you reviewed the page and any notes of importance such as "non-WHO entity page" or check permissions for a figure. ''Open spaces in your area on this spreadsheet will alert the Editor-in-Chief to continue connecting potential authors with you.''

*IMPORTANT: '''On the [[Volunteer Assignments and Opportunities]] Page, Track Progress in Real Time''' of assigning author to pages (pending) and completion of pages (complete) as well as the date you reviewed the page and any notes of importance such as "non-WHO entity page" or check permissions for a figure. ''Open spaces in your area on this spreadsheet will alert the Editor-in-Chief to continue connecting potential authors with you. This is also the page to which potential new authors are directed to volunteer.''

*'''Onboarding Process''':

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#The Editor-in-Chief will email a link to the [[Volunteer Assignments and Opportunities]] page for volunteers to select which content to complete (which will indicate which Associate Editor will be involved).

#The Editor-in-Chief will email to introduce the Associate Editor and the new author (and mentor if applicable); this email will also include standardized onboarding information such as referring them to the [[Author Instructions|Author Instructions]]. This email will be copied to the Technical Associate Editor, who will then create and send CCGA account credentials (username and password) directly to the new author.

#Once a page is assigned, ensure the author's name is IMMEDIATELY added both to the [[Volunteer Assignments and Opportunities]] page and to the top of the individual assigned page to clarity which pages are in progress.

#Ensure the page has the most current template and if not alert the Editor-in-Chief.

#If the author is a trainee, ensure they are working with a mentor or perform the mentor function if you're able to do so.

#Set up a reasonable due date for the author. For example, propose 4 weeks and if author agrees, send an Outlook invite for that due date that has a one week prior reminder prior to this deadline.

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#Review the content for accuracy and appropriate completeness.

#Prioritize use of the tables, including helping the author convert the content or doing so yourself if applicable. If a table is not needed based on current knowledge, ~~remove~~ it ~~so that the page doesn’t look unfinished; if~~ in the ~~future information is added that could be put in one of the tables, convert it~~.

#Prioritize use of the tables, including helping the author convert the content or doing so yourself if applicable. If a table is not needed based on current knowledge, leave it in but add the words "not applicable" and remove any "examples" text.

#Ensure the authors have inserted references in the standard format using the PubMed extension.

#Ensure the under construction note at the top of the page has been removed.

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 ==Instructions==
-*IMPORTANT: '''<u>On the [[Volunteer Assignments and Opportunities]] Page, Track Progress in Real Time</u>''' of assigning author to pages (pending) and completion of pages (complete) as well as the date you reviewed the page and any notes of importance such as "non-WHO entity page" or check permissions for a figure. ''Open spaces in your area on this spreadsheet will alert the Editor-in-Chief to continue connecting potential authors with you.''
+*IMPORTANT: '''<u>On the [[Volunteer Assignments and Opportunities]] Page, Track Progress in Real Time</u>''' of assigning author to pages (pending) and completion of pages (complete) as well as the date you reviewed the page and any notes of importance such as "non-WHO entity page" or check permissions for a figure. ''Open spaces in your area on this spreadsheet will alert the Editor-in-Chief to continue connecting potential authors with you.  This is also the page to which potential new authors are directed to volunteer.''
 *<u>'''Onboarding Process'''</u>:
@@ Line 7: / Line 7: @@
 #The Editor-in-Chief will email a link to the <u>[[Volunteer Assignments and Opportunities]]</u> page for volunteers to select which content to complete (which will indicate which Associate Editor will be involved).
 #The Editor-in-Chief will email to introduce the Associate Editor and the new author (and mentor if applicable); this email will also include standardized onboarding information such as referring them to the [[Author Instructions|<u>Author Instructions</u>]]. This email will be copied to the Technical Associate Editor, who will then create and send CCGA account credentials (username and password) directly to the new author.
 #Once a page is assigned, ensure the author's name is IMMEDIATELY added both to the <u>[[Volunteer Assignments and Opportunities]]</u> page and to the top of the individual assigned page to clarity which pages are in progress.
+#Ensure the page has the most current template and if not alert the Editor-in-Chief.
 #If the author is a trainee, ensure they are working with a mentor or perform the mentor function if you're able to do so.
 #Set up a reasonable due date for the author. For example, propose 4 weeks and if author agrees, send an Outlook invite for that due date that has a one week prior reminder prior to this deadline.
@@ Line 14: / Line 15: @@
 #Review the content for accuracy and appropriate completeness.
-#Prioritize use of the tables, including helping the author convert the content or doing so yourself if applicable.  If a table is not needed based on current knowledge, remove it so that the page doesn’t look unfinished; if in the future information is added that could be put in one of the tables, convert it.
+#Prioritize use of the tables, including helping the author convert the content or doing so yourself if applicable.  If a table is not needed based on current knowledge, leave it in but add the words "not applicable" and remove any "examples" text.
 #Ensure the authors have inserted references in the standard format using the PubMed extension.
 #Ensure the under construction note at the top of the page has been removed.